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Payment Technical Specification
Electronic
File Submission
File Requirements
Code H
Code D
Download Sample
The Kansas Department of Labor will accept the Payment file format found below.
The layout defined below
only indicates the fields required by the Kansas Department of Labor.
Please review our specification carefully to determine exactly what
records and fields are required.
The following requirements are used to reject an
entire file:
- Must be readable.
- Must be ASCII text data format.
- Must not put your organization over the 100mb maximum
submission per day.
- All Records must be 381characters in length (each record
is a separate line ended by CR LF)
- File must be of type zip, gz, bz2, txt, or dat. All
other files will be rejected. Any compressed file must be of type
txt or dat after it is decompressed. Any compressed file can only
contain one file.
- File name must be less than 75 characters.
- File must not exceed 5mb. If a file is larger than
5mb than we suggest either compressing it using zip, gz, or bz2
or breaking it up into multiple files.
File Layout:
Code H
| LOCATION |
FIELD NAME |
FIELD LENGTH |
FIELD SPECIFICATIONS |
Required |
1-1 |
Record Identifier |
1 |
Constant "H" |
x |
2-10 |
Transmitter FEIN |
9 |
Transmitter's Federal Employer's Identification Number Use only the 9 numeric characters. NO hyphens, prefixes or suffixes |
x |
11 - 60 |
Transmitter Name |
50 |
Name of the organization submitting (transmitting) the file |
x |
61 - 100 |
Transmitter Street |
40 |
Street address of the transmitter |
x |
101 - 125 |
Transmitter City |
25 |
City of the transmitter |
x |
126 - 127 |
Transmitter State |
2 |
The standard 2 character FIPS postal Code abbreviation for the transmitter's state |
x |
128 - 132 |
Transmitter Zip |
5 |
Transmitter's Zip Code |
x |
133 - 136 |
Transmitter Zip +4 |
4 |
Transmitter's 4 digit extension of the zip code. Include the hyphen in position 159. If unknown, fill with blanks. |
|
137 - 166 |
Transmitter Contact |
30 |
Name of individual from transmitter organization who is responsible for the accuracy and completeness of this file. |
x |
167 - 176 |
Telephone Number |
10 |
10 digit voice telephone number where the transmitter contact can be reached |
x |
177 - 180 |
Extension |
4 |
Voice telephone extension or voice mail box of transmitter contact |
|
181-220 |
Transmitter Email |
40 |
Transmitter's email address. |
|
221-381 |
Blanks |
161 |
Fill with Blanks. |
|
Code D
|
LOCATION
|
FIELD NAME
|
FIELD LENGTH
|
FIELD SPECIFICATIONS
|
Required
|
|
1-1
|
Record Identifier
|
1
|
Constant "D"
|
X
|
|
2-7
|
Employer Account Number
|
6
|
6 digit Kansas account number.
|
X
|
|
8-57
|
Client Name
|
50
|
Client's name.
|
X
|
|
58-67
|
Client Phone1
|
10
|
Client's telephone number including area code.
Numbers only, no parenthesis or dashes.
|
X
|
|
68-77
|
Client Phone2
|
10
|
Client's telephone number including area code.
Numbers only, no parenthesis or dashes.
|
|
|
78-117
|
Client Email
|
40
|
Client's email address.
|
X
|
|
118-197
|
Client Mailing Address
|
80
|
123 N Main, Topeka, KS, 66603-3434
|
X
|
|
198-247
|
Account Name
|
50
|
Name of the account holder.
|
X
|
|
248-248
|
Account Type
|
1
|
'C' for Checking or 'S' for Savings.
|
X
|
|
249-257
|
Routing Number
|
9
|
Right justify and zero fill.
|
X
|
|
258-275
|
Account Number
|
18
|
Left justify and blank fill.
|
X
|
|
276-355
|
Account Address
|
80
|
123 N Main, Topeka, KS, 66603-3434
|
X
|
|
356-361
|
Payment Period
|
6
|
Enter the last month and four-digit year for
the calendar quarter for which this payment applies; e.g., “032004”
for January-March of 2004.
|
X
|
|
362-373
|
Order Amount
|
12
|
Right justify and zero fill. Include dollars
and cents with the decimal point assumed.
|
X
|
|
374-381
|
Date to Process
|
8
|
MMDDCCYY. Numbers only, no separators.
|
X
|
|
