Kansas.gov

How to File your Quarterly Wage Reports:

Internet - Employers can securely file Quarterly Wage Reports electronically on our website. Simply fill out a quick and easy online registration form. After you have completed the online registration form you can enter your wage data directly into a secure form or use a properly formatted Excel spreadsheet (see spreadsheet upload details below) on the website and the data can be sent to us in real time. Your tax contribution information is automatically calculated for you. You can make your tax payment online as well.

Spreadsheet Upload - Employers can now upload employee wage data from a properly-formatted Microsoft Excel spreadsheet for filing their Quarterly Wage Reports. The spreadsheet data (including Social Security numbers, employee names and gross wages) can be imported to our secure Internet Web form, which can then be reviewed for errors and calculated prior to submitting the report. Up to 4,000 employees can be imported on a spreadsheet. The spreadsheet upload serves as a time-saving alternative to the manual data entry for our online Web form.

How to File Unemployment Taxes Online: A guide for accountants filing for clients.

File Upload - Employers and employer representatives can now securely upload wage data files to the Kansas Department of Labor. This can be done using either a Web service or a website. Once the data is uploaded and committed your tax contribution information is automatically calculated for you. You can make your tax payment online as well.

As of July 1, 2011, all employers with 50 or more employees, or third-party administrators with 50 or more client employees, must electronically file all Quarterly Wage Reports and contribution returns and make any quarterly tax payments online.

Paper Forms - Each quarter a Quarterly Wage Report and Unemployment Tax Return form is mailed to each employer registered with the state of Kansas. These forms may be filled out and mailed back to the Kansas Department of Labor if you are not required to file electronically. Although we still accept paper forms, employers are encouraged to file electronically.