Working with Employers to Assure the Support for our Nation's Children
and the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, 42 U.S.C. 653A,
requires all employers to report newly hired and re-hired
employees hire to a state directory within 20 days of their date.
This directory is maintained by the Kansas Department of Labor.
New hire reporting is required by law in all 50 states, and has
been mandatory since October 1998. The State of Kansas works
with employers to help assure that all new hires are reported
as required. The Federal Office of Child Support Enforcement
(OCSE) provides states a quarterly report containing information
on employers who may not have reported all new hires as
required, who appear to have lapsed or who have irregular new hire
Using the quarterly report, the Kansas Department of Children and Families or the Department of Labor may contact
employers who appear to be non-compliant in reporting their new hires. Aside from providing information on legal
requirements, the notice also provides information on how to comply with new hire reporting laws, so employers
may avoid future notices.
Using a different FEIN to report your new hires and your quarterly wage information may also cause you to appear
as non-compliant. If you have more than one FEIN, please make certain you use the same FEIN you use to report
your quarterly wage information when reporting new hires. If you receive a non-compliance notice from our office
and you believe you may be using multiple FEINs, please contact our office.
New hire reporting is a valuable tool that contributes to the well-being of many families, and assists with preventing
fraudulent unemployment payments and/or workers compensation payments. To learn more about the benefits of
new hire reporting, click here.
If you have received a notice which referenced a lack of compliance or if you have additional questions about complying
with the new hire reporting law, contact us.