As announced at the 2012 Forum in Seattle, Kansas will mandate the use of IAIABC Electronic Data Interchange (EDI) Release 3 Standards beginning April 2013. Implementation of the mandate will follow a tiered or phased approach outlined in an amendment to K.A.R. 51-9-17. All insurance carriers, group pools and self insurers will be required to use EDI to file both First Reports of Injury (FROI) and Subsequent Reports of Injury (SROI) using the Release 3 Standards.
Kansas began mandating the use of IAIABC EDI Release 3 Standards beginning in April 2013. Implementation of the mandate took place in a tiered or phased approach outlined in an amendment to K.A.R. 51-9-17, with the mandate taking effect on January 1, 2014. This is for all First Reports of Injury (FROI) and Subsequent Reports of Injury (SROI) that are submitted to the Kansas Division of Workers Compensation. This means that paper First Reports of Injury (form K-WC 1101-A) are no longer accepted and will be mailed back to the sender if received, without being processed.
The final regulation is approved and will be effective February 8, 2013. Release 3 tables and implementation guide can be viewed via the following links.
Release 3 Implementation Guide (10-16-12)
Release 3 EDI Tables (3-17-14)
To find injury or disease (cause, nature) codes, state codes and more, view the IAIABC Standard Forms, Codes, and Resources.
Kansas R3 Quick Codes Reference List
Kansas EDI Legislation:
Release 3 Regulation: K.A.R. 51-9-17
Trading Partner Documents
For your convenience, the Kansas Trading Partner Agreement and Profiles is also available here for download. Instructions for completing the documents are in the KDWC EDI Trading Partner Process section of the Implementation Guide.
The objective of testing with KDWC is to ascertain the Trading Partner’s technical and business reporting competence. This includes the ability to meet the International Association of Industrial Accident Boards and Commissions (IAIABC) Release 3 approved record format requirements and the use of an approved data transport method.
If an organization or vendor uses an approved data transport method and have demonstrated EDI competency in other IAIABC EDI jurisdictions reporting the Release 3 claims standard then the EDI Coordinator will advise that testing requirements have been reduced accordingly.
The KDWC EDI Coordinator must be contacted and the proper documentation on file prior to sending of any test transaction(s) by a potential Trading Partner. The test plan will be created by the KDWC EDI Coordinator. There are six steps in the KDWC testing process, as follows:
- Pre-testing Requirements
• Completing the Trading Partner Agreements and Documentation (link given above)
- Technical Capability Test
• Insure that the Trading Partner has a system that is compatible.
- Business Content Test File (First Reports of Injury)
• Test to insure that the format is compatible for First Reports of Injury.
- Kansas Test Completion (First Reports of Injury)
• Complete the testing, with completed First Reports of Injury sent.
- Business Content Test File (Subsequent Reports of Injury)
• Test to insure that the format is compatible for Subsequent Reports of Injury.
- Kansas Test Completion (Subsequent Reports of Injury)
• Complete the testing, with completed Subsequent Reports of Injury sent.
Trading Partner Test and Production Process
Kansas FROI SROI Test and Production Process Release 3- edited