Can I still file electronically without building a formatted file?
Yes. Wage reporting details and online payments can be completed via KansasLabor.gov.
How secure is your online system?
We use Automated Clearing House (ACH) to electronically transfer tax payments. The ACH system is a nationwide network designed for this purpose and uses services operated by the Federal Reserve System to maintain security of transactions.
What are the upload file layouts for employers?
View the MMREF file layouts.
View the NASWA file layouts.
The term wages, for the purpose of unemployment insurance, means all payment for services rendered including salaries, commissions, bonuses, vacation and holiday pay, severance pay and the cash value of all compensation, including benefits, in any medium other than cash. For more information, review the Unemployment Insurance Employer Handbook.
What do I need to do if my number of employees reported during the quarter is wrong?
Email KDOL.UITAX@KS.GOV with the correct numbers. For each month and the Employer Account Number (EAN) that should be updated.
I have completed “Create User ID and Password” as an existing employer. How can I get login credentials for others in my company?
Follow the Menu path My User Profile>Add User – complete the required information, click the required Accept box and select Add Another or Next. Confirm the information and click Submit.
I have added additional users from my company to our UI tax account. Why do they have less menu options than I do?
The first user to create their user ID and password for an employee account number (EAN) is considered the primary user with the full menu options available to them. All other users added into the system have a more limited scope of menu items.
I’m an employer and I received a letter regarding Best Information Available (BIA) on a new account I just set up. What do I need to do?
BIA means there was limited information provided on the business account. Go to kanasaslabor.gov and use the Quick Links at the bottom of the screen. Select Update BIA Information. Follow the system instructions and provide the requested information to complete the registration of the business.
Once I upload my NASWA or MMREF1 formatted file, how long before I can file my tax report and pay any amount due?
Uploading either of these files is an overnight batch process. Alternatively, you could transition to an Excel upload which provides a seamless process to file wages, complete the tax report and then make an online payment all with in the same session.
What is the most common reason my NASWA or MMREF1 file will not upload?
You will need to use your 10-digit Employer Account Number (EAN). If using the previous six-digit Serial number, the file will continue to error out.
What is the menu path I should follow if I want to upload a NASWA or MMREF1 formatted file?