Annual Workers Compensation Seminar

Last year KDOL held its Annual Workers Compensation Seminar virtually. This year, we will convene in Topeka on September 28-29, 2021 at The Capitol Plaza Hotel and the Stormont Vail Events Center Exhibition Hall for the 47th Annual Workers’ Compensation seminar for our usual onsite event.  Current Shawnee County Public Health Guidance only allows 75% room capacity so we estimate the attendee cap will be about 400. We will take registrations above the cap and put on a wait list in anticipation of the attendee cap increasing as vaccination rates improve in Shawnee County and the rest of Kansas.

Registration and attendance do not guarantee the award of continuing education credits. Attendees are responsible for compliance with their individual occupation’s crediting requirements.

Attorneys: Affidavits completed at the seminar must meet eligibility to be reported to the Kansas Continuing Legal Education Commission (KS CLE). To qualify for submission, the attorney must be a paid and registered attendee and signed in on the Kansas Attorney Roster. Attorneys are responsible for tracking their own credits as posted by the KS CLE and the Missouri Bar.

Other Continuing Education: If you are licensed or certified in an occupation that is not pre-approved and need proof of attendance to file for credits on your own, you must sign in at the continuing education table before you attend sessions. Directions for documentation are provided at sign-in. There are 660 minutes of education available.

The Kansas Department of Labor uses KanPay to process payments for security purposes. The KanPay link for seminar registration will be posted here once it becomes available.

Online Receipts: A KanPay Receipt of Payment is sent to one e-mail only. You may choose the e-mail by writing it in the space provided on the printed form. If no e-mail is listed on the printed form and when registering online, the receipt is sent to the first registrant’s e-mail.

Exhibitor Agreement Coming Soon: If you are interested in exhibiting please email KDOL.WCSeminar@ks.gov 

EXHIBITOR POLICY AND PROCEDURES –  KANSAS WORKERS COMPENSATION SEMINAR

 Is there a deadline for purchasing booth space?

No, although we recommend you purchase booth space quickly in order to secure the space location(s) you prefer and before booths sell out. Remember, there is a printing deadline if you want your company’s name listed in the program.

Are exhibitors guaranteed to receive the booth space they choose? 

We try very hard to meet expectations, however, booth space is assigned based on availability at the time payment is received. Exhibitors must agree to accept the best alternate space assigned and be willing to relocate should it become necessary. Necessity could include circumstances beyond our control and/or conditions deemed “best” according to the judgment of the exhibit coordinator. NOTE: The Kansas Workers Compensation Seminar is not responsible for exhibitors’ shipping needs. This is between the venue and the exhibitor. Information will be sent at a later date.  

What do exhibitors receive in addition to booth rental?

  • One (1) 10’x 15’ Exhibit booth with back wall and side rail drapes

  • Meal tickets for two booth workers for Tuesday and Wednesday

  • One (1) Booth identification sign

  • One (1) 6’ Draped table

  • Two (2) Chairs•One (1) Trash container

  • Three (3) Name badges

  • Continental Breakfasts

  • Snacks and beverages

  • One (1) Seminar Exhibit Packet

  • One (1) Seminar Program

  • Wi-Fi throughout Stormont Vail Events Center

  • Electrical outlet

  • Overnight security (Sept. 27 and Sept 28)

Note: Please check-in at Exhibit Station upon arrival at set-up to receive Seminar Exhibit Packet.

May exhibitors purchase additional items?

Additional meal tickets, additional 4' tables and 6' tables may be purchased in the Exhibitor Agreement.

Exhibitors set up, and tear down Schedule

Set up:

Monday

1 – 6 p.m.

6 p.m.   Overnight Security begins

 

Exhibit:

Tuesday

7 a.m.

Overnight Security ends

 

 

7 a.m. – 6:15 p.m.

See attendance table below

 

Wednesday

7 a.m.

Overnight Security ends

 

 

7 a.m. – 1 p.m.

See attendance table below

Tear down:

Wednesday

1 p.m. – 1:45 p.m.

Exhibits must be operational until 1 p.m. Teardown MUST be completed by 1:45 p.m.

 

  

 

 

 

 

 

 

 

 

Attendance guide:  The following is an indication of when attendees are most likely to visit your booth  

Tuesday

7 - 8 a.m.

Registration

Moderate

 

10:20 – 10:50 a.m.

Break

Heavy

 

11:50 a.m. – 1:05 p.m.

Lunch

Moderate

 

2:05 – 2:35 p.m.

Break

Heavy

 

4:50 – 6:15 p.m.

Exhibitor Reception

Heavy

Wednesday 

7 – 8 a.m.

Registration

Moderate

 

10:15 – 10:45 a.m.

Break

Heavy

 

11:45 a.m. – 1:05 p.m.

Lunch

Moderate

 

How will I know if booth space has been reserved for my company?

After the Exhibitor Agreement and payment are received, an exhibitor confirmation notice will be emailed to the address listed on your contract. This will be approximately four weeks before the seminar.

When is payment due and what happens if I must cancel my booth space?

Full payment (payable to the Kansas Workers Compensation Seminar) must be made at the time of purchase. An Exhibitor Agreement with payment in the form of an Automatic Check Handling (ACH), Credit Card or Interfund Voucher and the Contractual Provisions page must be submitted to:

Scan Exhibitor Agreement and Contractual Provisions page and return via email.

Kansas Department of Labor

Division of Workers Compensation

kdol.wcseminar@ks.gov

ATTN: Seminar Exhibitor Agreement

401 SW Topeka Blvd., Suite 2

Topeka, KS 66603-3105 

Request for refund must be made in writing and received by 4 p.m. July 30, 2021. No refund will be issued after that date. Refund requests must include a Social Security number if purchased by an individual, or a Federal Employer Identification Number if purchased by a business. A $50.00 processing fee will be withheld.

Note: If an exhibitor fails to occupy the space, KDOL is under no obligation to refund the monies paid by the exhibitor and maintains the right to use the unoccupied space as it deems fit.

Who can exhibitors talk with if they have special needs and/or additional questions?

Roxie Ortiz, Exhibit Coordinator

Email: Roxie.Ortiz@ks.gov

Phone: (785) 581-7360

General seminar questions can be directed to kdol.wcseminar@ks.gov or by calling Tara Noll at (785) 581-7353.

Requests for refund must be made in writing and include a Federal Employer Identification number (if business) or a Social Security number (if individual). They can be mailed to the address below.

A $25 processing fee and the cost of the KanPay transaction’s service charge will be withheld from each registration’s refund. Request that do not meet criteria and deadlines will not be processed.

Tara Noll, Events and Continuing Education Coordinator
KDOL.WCSeminar@ks.gov

401 SW Topeka Blvd, Suite 2
Topeka, KS 66603-3105

Workers Compensation Seminar 2020

The seminar is the official information resource from the Kansas Department of Labor (KDOL) Workers Compensation Division. Please note seminar agenda and handouts are no longer accessible to registered participants.

 

 

 

Last year KDOL held its Annual Workers Compensation Seminar virtually. This year, we will convene in Topeka on (September 28-29, 2021) at the (The Capitol Plaza Hotel and the Stormont Vail Events Center Exhibition Hall) for the 42nd (47th) Annual Workers’ Compensation seminar for our usual onsite event.  Current Shawnee County Public Health Guidance only allows 75% room capacity so we estimate the attendee cap will be about 400. We will take registrations above the cap and put on a wait list in anticipation of the attendee cap increasing as vaccination rates improve in Shawnee County and the rest of Kansas.